In this article I will explain with an example, how to notify Database Administrator (DBA) when a record inserted in Table in SQL Server database.
This article will illustrate how to send email from Trigger using sp_send_dbmail Stored Procedure in SQL Server which will notify the Database Administrator (DBA) about record insertion in database Table.
This article is applicable to following SQL Server versions i.e. 2008, 2008R2, 2012, 2014, 2016, 2017, 2019 and 2022.
 
 

Database

I have made use of the following table Customers with the schema as follows.
SQL Server: Notify Database Admin when record inserted in Table
 
I have already inserted few records in the table.
SQL Server: Notify Database Admin when record inserted in Table
 
Note: You can download the database table SQL by clicking the download link below.
          Download SQL file
 
 

Configuring SQL Server for sending emails

In order to send emails from SQL Server, the SQL Server needs to be configured. The details of configuration are covered in the following article.
Send Email in SQL Server using Stored Procedure
 
 

Sending Email from Trigger in SQL Server

When a new row or record is inserted in the Customers table, the following Trigger will be executed.
The CustomerId of the newly inserted record is available in the INSERTED table.
The following Trigger fetched the CustomerId of the inserted record is sent through an email using sp_send_dbmail Stored Procedure.
CREATE TRIGGER [dbo].[Customer_INSERT_Notification]
       ON [dbo].[Customers]
AFTER INSERT
AS
BEGIN
       SET NOCOUNT ON;
 
       DECLARE @CustomerId INT
 
       SELECT @CustomerId = INSERTED.CustomerId      
       FROM INSERTED
       declare @body varchar(500) = 'Customer with ID: ' + CAST(@CustomerId AS VARCHAR(5)) + ' inserted.'
       EXEC msdb.dbo.sp_send_dbmail
            @profile_name = 'Mudassar_Email_Profile'
           ,@recipients = 'recipient@gmail.com'
           ,@subject = 'New Customer Record'
           ,@body = @body
           ,@importance ='HIGH'
END
 
 

Screenshots

Inserting record in Table

SQL Server: Notify Database Admin when record inserted in Table
 

Received Email

SQL Server: Notify Database Admin when record inserted in Table
 
 

Downloads

Download Code